Task · Attendees

Print name badges

Print a sheet of badges for whoever the list is showing.

9 steps · About 5 minutes · Needs: Badge stock or plain card

1. Open Badges under Manage

   The attendee list has shortcuts of its own too. Badges in Actions brings whatever the list is filtered to. Tick rows with Select first. The same shortcut then moves to the toolbar and brings only those rows instead.

   Your eventManageBadges

2. Check the line at the top says who you're printing for

   It says everyone on the event, the people your search has narrowed the list to, or the ones you ticked with Select. The link on the same line widens it.

   go.tito.io/acme/summer-fetes-summer-fete/admin/badges

3. Look through the preview

   Every badge in the run is there as it will print, twenty to a page. If some text won't fit, a warning at the top lists those badges, each with a link to it in Badge settings.

4. Select Print now to open the sheet and print it

   Print now is at the bottom of the page, beside the count of sheets. If a button next to it counts the badges, that one downloads the sheet instead.

   Badge settings, at the top of the page, is where the badge itself is designed.

   A badge has no barcode or QR code.

   It prints the ticket reference small in the corner instead. Somebody can read that out at the desk and look it up.

Printing on a part-used sheet

1. Turn on Start part-way down a used sheet and say how many are gone

   The first badge goes in the next free slot. The ones already peeled off are left blank.

   Add blanks for walk-ups puts extra badges on the end.

   They show the event and nothing else, so somebody writes the name at the desk.

Reprinting one badge

1. Open the attendee, then select Print badge from Actions

   It uses the event's saved design and prints that one person. The badge opens in a new tab and the print dialog opens by itself. The tab closes again when the print dialog closes. The same entry is on the attendee's row in the list, under the row menu.

   Print badge is also on the answer when you check somebody in.

   It uses the same saved design. The badge opens in a new tab as one page the size of the badge, and in most browsers the print dialog opens by itself. The tab closes again when the print dialog closes, so you're back on check-in. It closes if you cancel the dialog too, and then you select Print badge again. In Safari the print dialog doesn't open by itself. Select Open the badge on the page, then press ⌘P to print it at the badge's size. On an iPhone or iPad, tap the Share button and choose Print instead.

   Use Chrome at a check-in desk if you can.

   In Safari each badge takes an extra step, Open the badge and then ⌘P, and its tab stays open. Chrome opens the print dialog by itself, and it can print each badge in one click (below).

   If nobody has designed a badge yet, the first one printed at the door saves the design Tito drew.

   Every badge after it matches, including the ones you print from here. Change it in Badge settings whenever you like.

Setting up a label printer

A badge from Print badge prints on whatever paper size the computer has set for the printer. Set it to the badge's size once on each computer that prints badges.

1. Find the badge's size

   The page that opens from Print badge shows it at the top.

2. In the print dialog, choose the badge's size under Paper size

   In Chrome it's under More settings. A label printer lists its own label sizes there. Chrome remembers the choice for that printer the next time.

3. On Windows, also set it as the printer's default

   Open Settings, then Printers & scanners, and select the printer. Open Printing preferences and set the paper size to the badge's size. A label printer's own settings may call it the label size or media size. Every browser then starts on that size.

   The paper size is saved on each computer.

   A new or borrowed laptop prints on its own default paper, usually A4 or US Letter, until you set it there too.

Printing each badge in one click in Chrome

Chrome started with the --kiosk-printing switch prints without showing the print dialog. It uses the printer and paper size you printed with last. So print one badge the usual way first, with the label printer and the badge's paper size chosen. Then quit Chrome and start it again with the switch.

On a Mac, quit Chrome with ⌘Q so that no Chrome window is left open. A Chrome that's still running ignores the switch. Then open Terminal and run open -a "Google Chrome" --args --kiosk-printing.

On Windows, right-click a Chrome shortcut on the desktop and open Properties. At the end of Target, after the closing quote, type a space and --kiosk-printing. Then quit Chrome fully and start it from that shortcut. A Chrome still running in the background ignores the switch, so if “Continue running background apps when Google Chrome is closed” is on in Chrome's settings, quit it from its icon in the taskbar's notification area too.

After that, Print badge prints the badge in one click.