Task · Ticket requests

Run a ballot for places

Give places to the people you choose, take others out of the draw, and draw the rest at random.

7 steps · About 6 minutes

1. Make a request form and choose A random draw

   Under How do you decide?, pick A random draw, and set Places to draw to how many places the draw gives out. Under Most they can ask for, set how many places one person can ask for at once.

   Your eventShareTicket requests

   go.tito.io/acme/summer-fete/admin/requests/new

2. Set a closing date, and share the link

   You can draw whenever you like.

3. When you're ready, select Select and read the list

   Tick anybody who shouldn't be in the draw at all and select Take out of the draw. Tick anybody who has earned a place outright and select Give a place.

4. Check Left to draw before you draw

   Giving somebody a place by hand spends the places they asked for, so the draw fills only what you haven't already given. The count In the draw is who's still eligible. Put back in the draw undoes either mark.

5. Select Run the draw… and write the email

   Subject and Message start empty, so nothing goes out until you write it. Select Start from a suggested message to fill both with wording you can then change. The button that runs the draw says how many invitations go out. Where people are asking for different numbers of places, it says "up to", because how many names come out depends on which ones do.

6. Draw again when invitations go unclaimed

   Everybody not drawn stays on your reserve. Revoke an unclaimed invitation and the places it held come back. Draw again then spends exactly those.

7. Finish the ballot when you're done

   Finish the ballot… turns down everybody still waiting. The confirm step says whether an email goes out.

   A draw for 60 places gives out 60 places, not 60 invitations.

   Somebody who asks for two places spends two of them. A draw for 60 places where people can ask for a pair reaches at least 30 people, and never gives out more than 60 places. If somebody's name comes out when there are fewer places left than they asked for, the draw passes over them and they stay on your reserve.

   With the turn-down email off, nobody who missed out gets an email.

   They can still see where they stand on the page they landed on after asking, which their confirmation email links to.

   Running the draw turns down everybody you took out of it.

   They get your turn-down email if you switched that on for this form. Up to that point, taking somebody out is only a mark you can undo.

   Nobody is ever told they're on a reserve list.

   Nothing is sent to them, and nothing they can see uses the word.